August 3, 2013
Today HomeBestFurniture.com will give you Top 10 Easy Tips How to make better tidy organized home office. It is easy to scatter whatever work related all over the house when we still need to finish our work in a timely and efficient manner. After all, the fewer time we spend working, the more time we have with our family. An organized home office will make for a faster and more enjoyable workday. Here are some suggestions to bring you and also your home office organized.
Top 10 Easy Tips How to make better tidy organized home office:
1. Organized the Desk first.
Do you have a home office? You don’t really need an entire room, but you should have a well-defined space to contain all your office essentials and files. A desk in your bedroom that will hold your files, paper, pens, calculator and of course computer will do fine, especially in the beginning. If your “office” consists of the dining room table, some of the drawers in your kitchen, a file cabinet in the basement and the computer in the bedroom, you may want to think about organizing everything in one spot.
Are you spending a lot of time searching for a particular document, running from room to room to find it? Consider moving all your files and papers to one central location, preferably close to the computer if that’s where you are doing the bulk of your work. You can find discount L shaped desk here
2. Keep your private files and papers separate from your work things.
You will definitely have enough paperwork to deal with without having your personal bills, magazines and the kids’ after-school schedule mixed in there. Create a separate spot for those somewhere outside of your home office space.
3. Make a file system that works for you.
Remember, you may be working for someone else, but when it comes to your home office, you are your own boss.
Think about how you look for a particular file or piece of paper. What will be the easiest way for you to find it? Then create a file system that works for you. Don’t worry, if you don’t get it right the first time, you can always resort and try again. Sooner or later you will come up with a system that is “just right” for you.
You can use a variety of tools to organize your office, including: an inbox you can use to put assignments, bills, letters and other projects on your to-do list. Remember that this isn’t a permanent storage container: If a piece of paper has been sitting in your inbox for more than a couple of days, you need to either file it or trash it. While you’re at it, you might want to add an outbox to handle paperwork that’s finished but still needs to be filed.
- a file rack to hold current projects.
- a trash basket, recycling container and shredder
- a filing cabinet. Next, build a workflow. When a job comes in, you might start by putting it in your inbox. Within a day or two, it can move to your file rack of open projects. After the job is finished, it goes into the filing cabinet. After a couple of years (depending on your business and how long you’re required to keep documentation), it should move to its final resting place, the recycling bin.
Here are some things you need to throw:
- Newspapers, magazines, Internet print-outs: as soon as you’ve read them or are finished using them
- Credit card statements: one month, after you’ve checked them for accuracy
- Medical bills: one year
- Bank statements: one year
- Investment statements: one year, until your year-end statements arrive
- Pens that no longer work
- Paper clips that are bent out of shape
- Old magazines and newspapers
- Unused or broken office equipment, including old phones, computers, and printers/scanners (you can recycle many of these products)
- Outdated documents
- Unsure when it’s okay to throw out certain documents? Here’s a guide to how long you need to keep important papers:
- Tax returns and supporting documents (canceled checks and receipts): seven years (Keep tax returns forever if you have the space)
4. Take a good look at your work area
Do you have piles of papers, files, mail, floppy discs and CDs lying around? Do you notice anything else piling up? Set aside a few hours and put everything away. Use your new file system and find “homes” for anything else.
5) Now that you have your office organized, set aside a few minutes at the end of your workday to keep it that way. Try to “leave work” for the day with a clean, empty desk. You will appreciate it the next morning. This will also prevent you from ever coming across a huge pile of papers again.
6) Create a personalized touch to your office. Bring in some pictures of the kids; add some pretty plants, inspirational quotes, or anything else you can think of that will make your office a pleasant place to work in. In addition to getting and keeping you in a good mood whenever you step in your office, you are more likely to keep it clean and organized if it is a place you treasure. So splurge a little on some special office décor.
7) Let’s talk about the files on your computer. You can waist just as much time searching for an online document as for a piece of paper. If your computer is used for work as well as for personal use, create a work folder and use subfolders for particular employers, projects etc.
Again, come up with a file system that works for you and keep your work files separate from your personal files. This is particularly important if other family members access the computer as well. If that’s the case, and you are using Windows XP, I strongly recommend setting up a separate user account just for work and password protecting it. This will prevent other family members from accidentally changing or deleting your work files.
8) In addition to your regular files, you also want to keep your emails organized. Let’s be honest, we have all wasted time searching for a particular email that contained some vital information we needed fast. Setting up folders for different clients and projects has worked well for me, but again find a system that works for you and stick with it. Sort the email as soon as you read it. It only takes a second or two to drop it in the appropriate folder, but will save you a lot of time if you have to find it later.
9) Now that you have a good filing system (both physical and digital) in place, set aside a little time every few months (or weeks if appropriate) to purge your files. We can quickly accumulate a lot of documents both in our file cabinet and on our hard drive that we no longer need. At the very least, try to purge your files twice a year.
10) Now that your office is organized, you may also want to take a look at organizing your time. Again, come up with a system that works well for you.
I inspire you to start with a few of these suggestions to really get your workplace as well as yourself better organized. You will be amazed by how much time you will save not searching for files, papers or the stapler. Before long, you won’t know how you ever functioned without an organized home office.
Okay that is all Top 10 Easy Tips How to make better tidy organized home office. You can try it at home.